Job Description

Office Coordinator, Police Department

Job Summary: The Office Coordinator is responsible for providing assistance to the Office of the Chief of Police by coordinating daily office operations, preparing reports, filing, organizing documents, recording meeting minutes, and responding to general correspondence. This position is along the lines of clerical/staff assistant type work.
Experience:

1. Provides information pertaining to organizational procedures and policies. Keeps varied administrative and fiscal records.
2. Prepares agenda for meetings. Completes public reports, questionnaires, documents, schedules, tables, records and forms.
3. Answers the telephone and makes travel reservations, arranges conferences and makes appointments for department heads and other staff members. Receives calls for service and dispatch police staff via radio when needed.
4. Composes routine letters and other correspondence.
5. Monitor cameras and download all video when requested.
6. Prepares and channels various interoffice forms, requisitions, vouchers, payroll activity reports, etc.
7. Operates various office machines and maintains supply inventory.
8. Responsible for planning appointment schedules, making travel reservations, and managing the department's budget process.
9. Responsible for updating the department's website and maintaining the Chief's calendar
10. Other functions or job related duties as designated by the Chief of Police. 

Qualifications: Must have an Associate Degree or 3-5 years’ experience in a Campus Police setting, have successfully completed courses in business communications, data processing/software applications, typewriting and general office procedures, or an equivalent combination of training and experience. A bachelor degree is preferred. The ability to operate modern office machines, word processors and personal computers is required.
Testing Requirements :  Each candidate interviewed will take a clerical test regardless of previous education or experience and testing will be administered during time of interview process or as designated by college personnel.
Closing Date: Open until filled
Special Instructions to Applicants:  This position requires a background check. 
Physical Demands: Minimum lifting (up to 30 lbs.), standing, walking, sitting.
Application Process: All qualified candidates must submit a resume’, TC application, at least 3 professional references and copy of transcript to hr @talladega.edu .  You may also mail:  Talladega College, Human Resources, 627 W. Battle St. Talladega, AL 35160.

TALLADEGA COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

 

Job Tags

Full time,

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